Accounts Payable

JOB DESCRIPTION:

The role of the Accounts Payable involves providing financial, administrative and clerical support to the organization. Their role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices.

RESPONSIBILITIES:

• Process, verify, and reconcile supplier invoices and check requests
• Enter and upload invoices into accounting systems (including QuickBooks)
• Set up payment schedules, mark anticipated payments, and coordinate with suppliers
• Review and audit invoices to ensure accuracy of items, costs, terms, discounts, shipping details, and fees
• Investigate and resolve discrepancies between supplier invoices and internal records
• Document and escalate invoice-related issues when necessary
• Maintain and update trackers and internal systems to ensure timely and accurate information
• Prepare weekly sales reports, aged inventory reports,...