Accounts Payable Specialist

Key Responsibilities

• Process vendor invoices, expense reimbursements, and payment requests accurately and on time + payroll
• Verify invoices against contracts, purchase orders, and delivery receipts
• Ensure all disbursements are properly approved and supported by complete documentation
• Prepare and schedule payments (bank transfers, checks, online payments)
• Record accounts payable transactions in the accounting system
• Reconcile vendor statements and resolve discrepancies promptly
• Maintain organized and up-to-date AP records (physical and digital)
• Monitor due dates to avoid late payments and penalties
• Assist in monthly closing and audit requirements related to payables
• Coordinate with internal departments regarding billing and payment concerns
• Ensure compliance with company policies, internal controls, and applicable tax regulations (e.g., withholding taxes, VAT)
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