Admin Assistant

Job Overview

We are looking for a reliable and proactive Admin Assistant to support daily office operations and ensure smooth coordination across teams. The ideal candidate is organized, detail-oriented, and able to anticipate needs in a fast-paced environment.

Key Responsibilities

• Manage daily administrative tasks, including filing, documentation, and record keeping
• Prepare reports, presentations, and meeting materials
• Provide real-time calendar management, scheduling, and conflict resolution
• Arrange business travel (flights, hotels, transportation, and reservations)
• Screen and route phone calls and emails professionally
• Take and transcribe meeting minutes when required
• Conduct basic research and compile information as needed
• Maintain professional communication with internal and external stakeholders
• Proactively anticipate team needs to ensure smooth operations and a positive experienc...