Admin Executive (Contract Administration/Procurement/Secretarial)

Responsibilities

• Maintain and update New Estates events calendars, trackers, and shared schedules
• Coordinate facilities and space booking requests, ensuring timely submission and confirmation. Liaising with internal teams and external vendors to support the operational and administrative needs of events
• Support the procurement of services via GeBIZ in accordance with internal guidelines and SOPs
• Coordinate with internal stakeholders to ensure the completeness and timeliness of procurement documentation
• Prepare and administer selected contracts, licences, and permits, including the preparation of waiver papers and issuance of Temporary Occupation Licences (TOLs)
• Assist with procurement processes and raising of valuations via in-house systems
• Provide general administrative support, document management and manage internal team meetings, preparation of draft meeting minutes.

Requirements