Admin Executive/Supervisor (Events related)

Key Responsibilities

• Assist in planning and executing business receptions, including guest arrangements, logistics, and on-site coordination.
• Coordinate and manage external hospitality and ensure the entire hospitality process is smooth, professional, and courteous.
• Support the organization and coordination of company team-building events and annual dinner.
• Liaise with vendors, venues, and internal teams to ensure smooth event operations.
• Prepare event-related documents such as guest lists, event rundown, briefing notes, etc.
• Manage event logistics including venue booking, set-up, catering, AV, and on-site coordination.
• Maintain event-related inventories and administrative records.
• Prepare budget forecast, manage event spendings and follow through invoicing and payments.
• Handle event-related issues promptly and professionally.
• Assist in arranging flights, accommodation and ai...