Administrative Assistant

Position Summary:

The Administrative Assistant provides structured, part-time operational support across administration, HR, finance coordination, inventory documentation, and compliance. The role focuses on maintaining accurate records, monitoring routine follow-ups, and consolidating management information to support timely and well-informed decision-making. This position does not hold approval authority and operates under the direction of the General Manager.

• Maintain organized physical and digital filing systems
• Encode and organize sales invoices, purchase and delivery receipts, and delivery documentation
• Prepare BIR Form 2307 for applicable sales and purchases
• Take meeting minutes and track action items against timelines
• Create and maintain written process guides and flowcharts for all systems used across both branches
• Encode and maintain recipe cards, inventory lists, checklists, and departmental documentation