Administrative Assistant

I. JOB IDENTIFICATION

Position    : Administrative Assistant

Division    : Finance & Admin Department

Reports To    : HR Account Officer

II. Job Summary

An Administrative Assistant provides essential support to staff and management by handling daily office operations, including managing schedules, correspondence, files, supplies, and communication (phones, emails), ensuring smooth workflow through tasks like meeting prep, data entry, and requiring strong organization, communication, and software skills for efficiency and smooth daily functioning.

III. KEY Responsibilities

· Office Administration & Support

• Welcoming visitors, answering/routing phone calls, responding to emails, and managing daily office procedures

· Calendar & Meeting Management

• Scheduling appointments, coordinating meetings, booking conference rooms, and taking meeting minutes.

· Document & Data Management