Administrative Assistant

Job description

SPECIFIC FUNCTIONS:

· Keeps and secures records of confidential files, reports and other pertinent documents.

· Takes and transcribes minutes of the meeting, types memorandum and handles other business correspondence.

· Arranges / sets appointments and makes necessary reservations.

· Checks the incoming e-mails and send out e-mails, if required.

· Keeps track of various documents, memorandum and requests which needs approval / signature.

· Monitors the checks, purchase orders and other requests that needs approval / signature and return the same to the person concerned.

· Handles incoming and outgoing telephone calls accurately.

· Keeps the VP &/ OIC/AGM office in tip-top shape, making sure that all things are in the kept in proper place and order.

· Cordially attends to visitors / guests.

Added functions:

· Checks and posts semi-monthly overtime payroll for R & F, Supervisors and cas...