Administrative Assistant, Property

Key Responsibilities

• Manage overall documentation and administrative tasks for the department at the site office.
• Assist the Building Manager in day-to-day operations, including tracking defects, complaints, and incidents.
• Prepare and maintain letters, notices, memos, purchase orders, insurance documents, and other correspondence.
• Coordinate and support meetings with JMB/MC, including arranging venue, refreshments, registration, and documentation.
• Assist in appointing and monitoring external service providers for maintenance of common/public areas.
• Compile and process invoices, utility bills, and other payments, ensuring timely submission and reporting.
• Maintain accurate records of handovers, warranties, manuals, and common area facilities.
• Provide administrative support, including answering calls, handling emails, preparing business documents, and managing filing systems.
• Maintain updated records of...