Administrative Assistant

The Administrative Assistant is responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision making for the executive, their team of managers, and other stakeholders.

Responsibilities:

• Strong ability to manage and handle complex and detailed calendars, dealings with multiple and or urgent meeting conflicts, setting up or meetings and conference calls, internally and externally
• Telephone coverage and ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
• Coordinate travel arrangements: prepare detailed itineraries, required travel visas / documents, and assure accuracy and timely delivery of plans / tickets to travelers
• Process invoices and expense claims for team members in a timely manner
• Ensure compliance and act as a subject matter expert for policies and procedures within provid...