Associate/Executive (Admin)

Responsibilities

• Manage front desk duties and attend to calls, emails and walk-in enquiries for mental health services
• Support in word processing and data entry in organisation/programme related materials
• Ensure upkeep, cleanliness and maintenance of the facilities. This includes liaising with vendors on maintenance matters, upkeep of first aid supplies and fire-fighting equipment and assist in workplace safety exercises e.g. conduct fire drill evacuation in accordance with safety guidelines and regulations
• Upkeep of clients' records, databases including use of shared IT platforms for centralized depository of documents and preparation of data for reporting to key stakeholders.
• Process accounts payable and receivable, raising purchase/payment requisitions, see to programmes' expense tracking, month-end reconciliation
• Manage procurement and replenishment of office/programme required consumables, stationery and suppl...