Business Operations Coordinator (US Hours)

Key Responsibilities

Vendor & Compliance Management

• Collect and track Certificates of Insurance (COIs), W-9 forms, trade licenses, vendor agreements, and compliance documentation
• Monitor insurance and license expiration dates
• Assist with onboarding subcontractors and vendors
• Ensure vendors comply with client requirements and operating procedures

Billing & Accounting Assistance

• Assist with invoice collection and submission
• Verify invoices against approved work orders and NTE amounts
• Coordinate with accounting regarding accounts receivable and payable
• Track missing documentation required for payment processing
• Maintain organized financial and operational records

Client Communication

• Serve as a professional point of contact for clients and vendors
• Follow up on s...