Committee secretary

1. COORDINATION OF COUNCIL MEETINGS AND SUB-COMMITTEES

Prepares and issues notices of meetings. Prepares the agenda and supporting documentation for meetings. Prepares the minutes and action lists of the Council and sub-committees. Plans the annual calendar for meetings. Formulates meeting agenda with various Chairpersons to ensure consistency of format and coverage of all aspects. Ensures packs for meetings are prepared and distributed timeously to enable informed decision-making. Ensures attendance at meetings is recorded. Ensures all logistical arrangements for meetings are properly made. Records minutes and ensures effective administration of meetings. Prepares draft minutes and circulates to attendees for validation and timely execution of decisions and requests for information. Draft documents as required by the Council and sub-committees. Tracks the execution of Council and Sub-Committees' decisions to raise awareness of non-execution of crucial decisions to the CEO. Li...