Diary Management & Client Coordination Virtual Assistant

Role Overview

We are seeking a highly organised and detail-oriented Virtual Assistant to manage diary scheduling and client coordination. This role is critical to ensuring smooth day-to-day operations, well-structured calendars, and clear communication with clients. The ideal candidate is proactive, reliable, and experienced in calendar management and professional email communication.

Key Responsibilities

• Manage and maintain the client’s calendar across multiple priorities
• Schedule, reschedule, and cancel appointments as needed
• Coordinate diary availability with clients and stakeholders
• Send calendar invites, confirmations, and reminders
• Monitor upcoming appointments and flag conflicts or scheduling issues
• Communicate professionally with clients via email
• Ensure all meetings are well-placed, prepared, and accurately recorded
• Maintain confidentiality and handle sensitive informa...