EA to CEO and Team Leader

Tasks: Executive Assistant:

• Manage shared inboxes (Hello and Aisling), prioritise urgent matters, and ensure timely responses.
• Maintain Aisling's calendar, act as gatekeeper for meeting requests, and resolve scheduling conflicts.
• Update the HubSpot Deals with Aisling's meetings and activities as required.
• Update the HubSpot dashboard.
• Support the preparation and consolidation of requirements and documentation for tender submissions.
• Schedule and coordinate internal and external meetings, including quarterly team lunches, annual retreats, and client meetings.
• Facilitate daily huddles, Pomodoro sessions, and internal meetings in Aisling's absence to maintain team alignment.
• Manage compliance and documentation requirements for B Corp recertification, ensuring timely submissions.
• Oversee OTT Lotus Soul Foundation initiatives and track WorkModeX project progress.
• Compile, format, and submit month...