Estimating Administrative Assistant

Responsibilities

• Support estimating and proposal teams with coordinating bid opportunities, client requests, and prequalification submissions.


• Create bid numbers and set up electronic folders to organize bid and project documents.


• Download, review, and distribute bid documents, drawings, specifications, and updates to the appropriate team members.


• Maintain accurate bid and project information in internal tracking systems and logs.


• Coordinate the preparation and submission of bid packages, including revisions and required approvals.


• Compile, format, and review estimate and submission documents to ensure they are complete and consistent.


• Track key deadlines, milestones, and required deliverables across multiple teams.


• Coordinate inputs from operations, procurement, HSE, finance, and quality teams to support bid submissions.


• Assist with coor...