Executive Assistant – Floater

Our Client, a Leading Global Investment Firm company, is looking for an Executive Assistant – Floater for their Menlo Park, CA location. Responsibilities:

+ Planning

+ Handle planning logistics for domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy

+ Manage and Monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately

+ Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

+ Liaison and Teamwork

+ Liaise wi...