Executive Assistant

Position Summary

The Executive Assistant to the Vice President of Finance provides high-level administrative, coordination, and confidential support to the VP of Finance. The role ensures efficient day-to-day operations of the Finance leadership by managing schedules, correspondence, reports, meetings, and sensitive financial information, while acting as a key liaison between the VP of Finance and internal and external stakeholders.

Key Duties and Responsibilities

A. Executive & Administrative Support

• Manage and maintain the VP of Finance’s calendar, appointments, and meeting schedules
• Prepare meeting agendas, presentations, and briefing materials
• Take accurate minutes of meetings and ensure timely follow-up on action items
• Handle incoming and outgoing communications, prioritizing urgent and confidential matters
• Coordinate domestic and international travel arrangements, including itineraries and expense repo...