Executive Assistant

Key Responsibilities

Inbox & Calendar Management (Primary Focus – Phase 1)

• Take ownership of daily inbox management (Gmail), including filtering, labelling, and prioritising emails
• Draft replies and respond directly to non-clinical emails
• Flag clinical queries for the Founder with clear context and summaries
• Create structured invoice summaries (subscriptions, supplier invoices, tax invoices) and ensure items are actioned or forwarded to the accountant
• Clean up promotional emails and reduce inbox clutter
• Manage Google Calendar appointments, including booking meetings and adding preparation time
• Ensure the calendar is efficient, not overloaded, and includes protected focus time

Subscriptions & Invoice Oversight

• Track clinical and software subscriptions
• Monitor renewals and identify subscriptions that can be cancelled or reviewed
• Maintain a simple cost summary (e.g. trac...