Executive Assistant & Receptionist

Executive Assistant

Axiom Builders is looking for an Executive Assistant to support three executives and act as the receptionist for our downtown Vancouver head office. The role is ideal for an organized, self‑starting administrative professional who can adapt quickly to changing priorities with clarity and efficiency.

Key Responsibilities

• Proactively manage and coordinate complex calendars, anticipating conflicts, priorities, and follow‑ups to keep days running smoothly.
• Coordinate corporate travel and related logistics end‑to‑end, ensuring clear communication, timely changes, and smooth execution.
• Support travel scheduling, including up to 50% travel for one executive.
• Plan and coordinate leadership meetings and events, handling logistics such as scheduling, invitations, room setup, catering, and AV, both in‑office and off‑site.
• Prepare clear, well‑organized reports, presentations, and materials using Pow...