Executive assistant

Position Responsibilities

• Schedule meetings and prepare agendas.
• Within established guidelines, relieve executive and/or officer of details and advanced administrative duties. Personally take action whenever possible.
• Manage complex calendars that change frequently.
• Own the draft of invites and be proactive to incorporate additional context for attendees.
• Serve as the de facto office manager for staff on the floor.
• Perform other duties as assigned, such as taking minutes of meetings, or other administrative functions to support departmental meetings.
• Arrange and coordinate travel and meeting schedules, including travel agendas and meeting schedules. Handle details involving foreign travel including entry papers, currency, passports, and visas.
• Complete expense reports and maintain detailed records of expenses.
• May prioritize meeting requests, personally responding whenever possible usi...