Executive Secretary

Role Purpose & Business Unit

Manage the business administration and project support function within the office of the 2 Managing Executives and serve as the primary point of contact for this office. ME: Business Operations & Delivery and ME: Value Engineering.

Responsibilities

Administrative Support

• Real time email management and prioritisation
• ME’s message management and telephone screening
• Guest reception
• Manage and facilitate the ME’s calendar to arrange appointments, meetings and conferences
• Prepare, review, proofread and edit documents prepared for the MEs signature
• Ensure that the ME’s are well prepared for meetings
• Devise and maintain office management systems, including data management and filing
• Administrative support during meetings in terms of accurate minute taking
• Document compilation and/or consolidation in line with various submission requirem...