Executive, Tenancy Admin

JOB PURPOSE

To ensure smooth, compliant, and efficient management of all lease-related activities, handling everything from drafting and executing agreements (LOA, TA) to managing tenant databases, coordinating with landlords/internal teams (Finance, Legal), processing renewals/terminations, and ensuring timely utility registration/payments for commercial spaces. They act as a crucial link between landlords, tenants, and internal operations to maintain smooth leasing cycles and tenant satisfaction.

KEY ACCOUNTABILITIES

• Documentation & Contracts: Prepare, manage, and process all tenancy documents (Letters of Offer, Tenancy Agreements, renewals, terminations, pop-up licenses, etc).
• Database & Records: Maintain accurate, up-to-date tenant databases, lease schedules, and relevant information in systems like Timberline.
• Coordination: Liaise with landlords, legal teams, finance, and internal departments for smooth operations.
• Tenant Rel...