Executive Virtual Assistant

Role

We are looking for an Executive Virtual Assistant with more than 3 years of experience to act as a high trust execution partner to the founders of a fast growing recruitment firm.

It is a high responsibility role for someone who thrives in ownership and understands business operations, including managing contracts, tracking commissions, overseeing financial follow ups, and maintaining internal systems. The main goal of this role is to serve as the operational backbone of the company, connecting the founders with clients and the internal team.

Responsibilities

• Manage the founders' calendars, scheduling, and executive follow ups
• Convert meeting notes into structured client profiles
• Own the client onboarding process, including sending contracts, invoices, and required documentation in a smooth and timely manner
• Own and maintain internal Google Sheets dashboards used to track roles, placements, commissions, and perf...