HR and Admin Specialist (Car Vendor)

Key Responsibilities:

Vendor Management

• Handle daily coordination with existing car vendors (drivers, rental agencies, transport providers).
• Assist in sourcing, evaluating, and onboarding new car vendors when needed.
• Ensure vendor documents (contracts, IDs, OR/CR, insurance, billing requirements) are complete and updated.

Billing & Verification

• Receive and verify all monthly car rental invoices.
• Cross-check billing with approved rates, fuel inclusions, and actual days used.
• Coordinate with Finance for any discrepancies, missing documents, or payment processing.
• Maintain records of vendor billing history and payments.

Vehicle & Odometer Tracking

• Collect, record, and verify monthly ODO (odometer) reports from vendors/drivers.
• Track fuel usage, maintenance schedules, and vehicle availability.
• Report any issu...