Office Assistant

Overview

We are seeking a dedicated Office Assistant to provide comprehensive administrative support in the MDPI Spain office . The successful candidate will play a key role in ensuring the smooth organization and administration of office meetings, projects, and daily operational tasks. This position is ideal for a detail-oriented and proactive professional who thrives in a dynamic office environment.

This is a full-time and office-based position.

Core Responsibilities

• Managing front desk and office communication : handling phone calls and emails, greeting visitors, preparing refreshments, and issuing internal announcements.
• Supporting meetings and internal coordination : booking meeting rooms, maintaining calendars, preparing meeting spaces, and attending administrative meetings (note-taking and meeting minutes preparation).
• Ensuring efficient office operations : monitoring...