Office Secretary
UNIVERSITY OF PERPETUAL HELP SYSTEM DALTA- MOLINO CAMPUSJob Description
I. BASIC FUNCTION
He/She performs secretarial and clerical functions of the Department Head.
II. MAJOR RESPONSIBILITIES
Brief the department head in the daily operations of the office, particularly during his absence.
Prepare for the necessary communication, documents and any other briefs for fast track implementation of all aspects of the operations of the office
Receives telephone calls courteously
Ensures accuracy in handling messages received
Monitor daily absences and tardiness, leave of absences of department
Manages the scheduling of meetings and create minutes
Manages and supervises efficient, reliable and secure record keeping system of the department
Represents the head in meetings and other official school function when necessary and as explicitly instructed by the head
Coordinate with other departments with c...
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