Office Support Agent at Delegation of the European Union

Front Desk Duties

• Keeping the reception area organized and tidy at all times.

• Greeting and attending external visitors in a courteous way

• Keeping an accurate logbook of visitors coming to the reception

• Answering, screening and forwarding phone calls.

• Receive and route incoming correspondence on daily basis

• Follow-up with DHL for the reception and departure of the weekly Diplomatic bag

• Booking meeting rooms upon request

• Manage access badges to all visitors (in & out)

Clerical & Secretarial Support Duties

• Oversight the use of the small meeting room behind reception area

• Assist in the registration of incoming mail in Ares application

• Prepare files for meetings (make copies, label envelopes), dispatch mail upon request,

• Prepare correspondence for signature with the right layout and format

• Register incoming invoices in ABAC Application<...