Operations Assistant

Key Responsibilities

1. Invoice Creation & Distribution

• Generate Sales Order invoices in AutoCount for insurance claims and distribute copies to all branches on the same day.
• Prepare Cash Sales invoices via AutoCount and circulate them to branches for technicians to issue to customers.
• Create Quotation invoices upon request from the Customer Service team.

2. Financial Records Management

• Maintain accurate and well-organized records of all invoices, payments, and related billing documentation.
• Monitor and record daily sales totals, including the number of vehicles serviced per branch, in a shared Google Sheet.
• Provide daily sales and service updates to the Telegram Customer Care Group for operational visibility.
• Convert Sales Orders into Delivery Orders for insurance claim processing.
• Process corresponding Cash Sales entries in the accounting system to ensure accurate financial...