Receptionist, Administrative Assistant
ALMA ObservatoryJob Description
Description
The key responsibilities of this position are:
· Receptionist tasks
o In charge of the ALMA Switchboard and regular clerical reception duties
o Attention of local and international visitors and contractors
o Official correspondence and pouch reception, and distribution
o Coordination and follow up of items sent to maintenance
o Coordination of the Administration Support /Handy Man
o Office supplies hand out and stock up
o Courier coordination
o Access control support.
o Print ALMA Cards and assign access
· Administrative support
o Preparing standard reports (maintenance visits, office supplies, cleaning evaluation)
o Keeping up to date relevant SCO and OSF calendars and other internal informational systems based on requests from the ADA management.
o Assisting SCO and OSF staff to set up meetings and meeting calendars
o Assisting ADA with maintenance coordinati...
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