Records Clerk

Summary

The job holder will provide administrative support to ensure the safe and secure keeping of prisoners' files, past and present, and to action requests in a timely manner to aid effective record keeping in line with local procedures. This is a non‑operational job with no line management responsibilities.

Responsibilities

• Undertake filing on a daily basis to provide effective record keeping in line with local procedures.
• Request and receive information/records from other establishments.
• Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner.
• Send, collect and distribute faxes to appropriate staff.
• Deliver and collect post where appropriate.
• Maintain the filing system of previous files, moving them to archive and sending oldest archive files for destruction in accordance with required standards (e.g. data protection).
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