Senior Executive, Administration

Job Summary

Provide administrative support to the Business Development team to ensure smooth sales operations, documentation accuracy, and timely order fulfilment.

Key Responsibilities

1.Sales & Administrative Support

• Prepare quotations, invoices, CN/DN, SOA and related sales documentation
• Process purchase requests and payment requests
• Ensure timely order posting and customer invoicing
• Assist in ISO documentation and audit preparation

2.Reporting

• Prepare weekly/monthly sales reports and KPI tracking
• Support cost analysis applications (e.g. ACFTA, ATIGA)
• Monitor daily bank balance updates and assist in cash flow tracking

3.Customer & Contract Coordination

• Draft and follow up on customer contracts and proposals
• Maintain customer database and complaint records
• Coordinate and arrange customer visits and prepare meeting minutes

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