Site Secretary and DCCO

JOB DESCRIPTION:

· Perform secretarial & clerical works for the project site.

· Prepare letters, correspondences, internal & external communications related to the execution of the project under the direction of the Project Manager.

· Make records of meeting schedules & appointments & remind concern site staff of such schedules. Make & receive phones calls and fax.

· Receive & records letters, submittals, samples, etc. related to the project from suppliers and sub-contractors, then distribute to the concern Engineer.

· Receipt, registration, distribution, filing, record and control of quality documents.

· Handling, storage, safekeeping, transmission & loaning of quality documents.

· Take & prepare meeting minutes for all weekly coordination and client meetings.

· Prepare master lists of quality records; establish system of filing, indexing, and distribution of external and internal document.

· Keeping tracks of all contr...