Temporary Administrative Assistant

Reporting Lines

Under the overall guidance of the Director, the incumbent will undertake the activities outlined below, in cooperation with various stakeholders including FAO units at headquarters and in decentralized offices, Government institutions, Prefectural governments, NGOs, private companies media as well as academia and research institutions.

Technical Focus

Handle daily administrative/financial work

Tasks and responsibilities

• Manage supervisor’s schedule, appointments, visitors and communications (including sensitive correspondence);
• Organize and support meetings, trainings, and events, including taking minutes and following up on actions;
• Handle and process correspondence, draft responses, and ensure quality control of documents (format, grammar, style);
• Perform administrative tasks (HR, contracts, leave, budget) and coordinate with other units for smooth operations;
• Support the ...