Virtual Assistant – CRM Data Coordinator

About Delve Recruitment

Delve Recruitment helps candidates and clients move through hiring with speed and clarity. Our team operates with structure, strong documentation, and consistent follow-through.

Role Summary

We're hiring a Virtual Assistant to support day-to-day recruiting operations by keeping records accurate, schedules clean, and candidate touchpoints organized. You'll focus on data integrity, coordination, and documentation, ensuring recruiters have reliable information and candidates receive timely, consistent updates.

Key Responsibilities

• Maintain and update candidate records in our CRM/ATS (statuses, timestamps, notes, next steps)
• Ensure scheduling is accurate and complete: confirmations, reminders, calendar invites, and time-zone checks
• Draft/send standardized updates via SMS and email (confirmations, reminders, and next-step messages)
• Track activity and outcomes in spreadsheets or internal tools with ...