Virtual Assistant

Key Responsibilities:

• Manage calendar-related tasks, including scheduling meetings, sending calendar invitations, coordinating availability, rescheduling as needed, and tracking upcoming deadlines and commitments.
• Provide email management support by monitoring designated inboxes, flagging time-sensitive messages, drafting routine responses using provided templates or instructions, and following up with internal team members, consultants, and vendors for missing or outstanding information.
• Organize and manage documents and files by saving, naming, uploading, and maintaining files in shared drives according to established folder structures and naming conventions.
• Log and manage documents such as drawings, proposals, invoices, reports, and correspondence, and perform basic document tasks including PDF merging and file formatting.
• Support meetings by preparing agendas from provided notes, recording and formatting meeting minutes using exis...