Workplace Coordinator

Duties & Responsibilities

• Perform daily site administration to support workplace management services and ensure efficient operations.
• Monitor work orders, purchase orders and job cards, ensuring timely response, execution and completion.
• Oversee helpdesk activities, ensuring calls are logged, resolved within agreed times and reported monthly.
• Conduct monthly WIP verification, address variances and support accurate financial processing.
• Ensure all vendor invoices, delivery notes and service reports are submitted, accurate, complete and filed properly.
• Adhere to TFS and Huawei financial procedures, including invoice cut-off dates, expenditure controls and audit requirements.
• Support budgeting, spend tracking, accruals, prepayments and financial reporting for the site.
• Engage subcontractors through approved procurement processes and ensure compliance with commercial standards.
• Conduct rou...